Tour & Trek Date Change Policy Last Updated: 24 May 2026
TOUR / TREK DATE CHANGE POLICY
1. Introduction
At The Travel Foot Adventures Pvt. Ltd. (“The Travel Foot”, “Company”, “we”, “our”, or “us”), we understand that travel plans may require modification due to personal, operational, or unforeseen circumstances.
This Tour / Trek Date Change Policy outlines the terms, conditions, operational procedures, and responsibilities applicable to travelers requesting a change in their confirmed travel dates.
This Policy shall be read together with our:
- Terms & Conditions
- Cancellation & Refund Policy
- Privacy Policy
- Disclaimer
- and other official policies published on the Website.
By booking any trek, tour, expedition, transport, accommodation, or travel-related service with The Travel Foot Adventures Pvt. Ltd., travelers acknowledge and agree to the terms stated in this Policy.
2. Entity Clarification & Brand Usage
“The Travel Foot” is the brand name, trade name, and operating identity of The Travel Foot Adventures Pvt. Ltd., a company incorporated under the Companies Act, 2013.
Any reference to:
- “The Travel Foot”
- “Company”
- “We”
- “Us”
- or “Our”
on the Website, itineraries, invoices, quotations, advertisements, emails, policies, social media platforms, or official communications shall mean and refer to The Travel Foot Adventures Pvt. Ltd.
3. Eligibility for Date Change Requests
Requests for tour or trek date changes may be considered subject to:
- Operational Feasibility
- Hotel Availability
- Transport Availability
- Permit Availability
- Seasonal Availability
- Vendor Confirmation
- Weather Conditions
- and Overall Tour Operations
Approval of any date change request shall remain solely at the discretion of The Travel Foot Adventures Pvt. Ltd.
The Company reserves the right to approve, decline, postpone, or modify any requested date change depending upon operational requirements and service availability.
4. Date Change Request Procedure
All requests for tour or trek date changes must be submitted in writing through the traveler’s registered booking email address at least 15 (Fifteen) days prior to the scheduled departure date.
All date change requests shall be accepted and processed only through official written communication sent to the Company’s authorized email address:
For operational transparency, record maintenance, and verification purposes, requests made through:
- Phone Calls
- WhatsApp Messages
- SMS
- Social Media Platforms
- Verbal Communication
- or Any Unofficial Communication Channels
shall not be considered valid, binding, or acknowledged unless formally confirmed in writing by The Travel Foot Adventures Pvt. Ltd.
Travelers are advised to obtain written acknowledgment from the Company regarding any approved date change request.
5. Additional Charges & Third-Party Service Cost Adjustments
Approved date change requests may result in additional charges, revised pricing, retention costs, fare differences, rescheduling expenses, or operational charges imposed by independent third-party service providers associated with the booking.
Such third-party service providers may include, but are not limited to:
- Hotels
- Airlines
- Transport Operators
- Camps
- Local Vendors
- Activity Providers
- Ground Handling Agencies
- Permit Authorities
- Government Bodies
- or Other Travel Service Providers
Any additional amount arising due to:
- Seasonal Pricing Changes
- Peak Season Surcharges
- Hotel Rate Revisions
- Transport Fare Changes
- Permit Fee Revisions
- Government Taxes
- Vendor-Imposed Charges
- or Operational Cost Escalations
shall be borne solely by the traveler.
The Travel Foot Adventures Pvt. Ltd. acts as an independent travel company coordinating travel arrangements through multiple third-party service providers and shall not be held liable for:
- Vendor-Imposed Retention Charges
- Dynamic Fare Increases
- Government Fee Revisions
- Seasonal Price Variations
- Permit Cost Changes
- or Third-Party Operational Charges
applicable at the time of rescheduling.
All revised costs, if applicable, shall be communicated to the traveler through official written communication prior to confirmation of the revised travel date.
6. Validity of Rescheduled Bookings
Approved rescheduled bookings must generally be utilized within the operational travel season or within the validity period communicated by The Travel Foot Adventures Pvt. Ltd.
Failure to utilize the revised booking within the approved validity period may result in automatic lapse of the booking without refund.
Any further rescheduling request after an approved date change shall remain subject to:
- Operational Feasibility
- Vendor Policies
- Availability
- and Applicable Additional Charges
7. Force Majeure & Operational Disruptions
In the event of:
- Natural Disasters
- Landslides
- Floods
- Earthquakes
- Extreme Weather Conditions
- Political Unrest
- Government Restrictions
- Transportation Disruptions
- Pandemics
- Epidemics
- or Other Force Majeure Circumstances Beyond Reasonable Control
The Travel Foot Adventures Pvt. Ltd. may offer:
- Alternate Departure Dates
- Rescheduling Options
- Travel Adjustments
- Operational Modifications
- or Alternate Services
subject to operational feasibility and vendor policies.
Any additional expenses arising due to such force majeure events shall be borne directly by the traveler.
8. Non-Transferability of Booking
Date changes are applicable only for the originally confirmed traveler(s).
Transfer of booking to another individual or replacement of traveler names shall remain subject to:
- Vendor Policies
- Operational Feasibility
- Permit Regulations
- Government Guidelines
- and Applicable Additional Charges
The Company reserves the sole right to approve or reject any such transfer request.
9. Limitation of Liability
The Travel Foot Adventures Pvt. Ltd. shall not be liable for:
- Flight Rescheduling Costs
- Train Cancellation Charges
- Visa Costs
- Third-Party Hotel Charges
- Travel Insurance Costs
- Personal Expenses
- Missed Connections
- Loss Of Income
- or Any Incidental Or Consequential Losses
arising due to date change requests initiated by the traveler or resulting from operational circumstances beyond the Company’s reasonable control.
Participation in trekking, adventure travel, and expedition activities remains voluntary and subject to operational and environmental conditions.
10. Policy Updates & Contact Information
The Travel Foot Adventures Pvt. Ltd. reserves the right to modify, revise, amend, or update this Tour / Trek Date Change Policy at any time without prior notice in order to reflect:
- Operational Changes
- Vendor Policy Updates
- Government Regulations
- Legal Compliance Requirements
- Service Enhancements
- or Business Requirements
Any revised version of this Policy shall become effective immediately upon publication on the official Website of The Travel Foot Adventures Pvt. Ltd.
Travelers are advised to review the latest version of this Policy prior to confirming any booking or requesting any travel amendment.
For any queries, clarification, operational assistance, or date change requests, travelers may contact:
The Travel Foot Adventures Pvt. Ltd.
22, Upper Kolhupani, Chandrawani Khalsa, Pondha Road
Dehradun, Uttarakhand – 248007, India
Official Email: connect@thetravelfoot.com
Website: thetravelfoot.com
Contact Number: +91 7668373942
All official communication regarding bookings, amendments, cancellations, refunds, operational requests, and policy-related matters shall be considered valid only when acknowledged through the official communication channels of The Travel Foot Adventures Pvt. Ltd.